Student cards:

A student card should be completed by the teacher and Kevin, but the teacher is more responsible for the cards than Kevin. This is because the teacher knows much more about the student than Kevin. The card contains information for school use only. It is helpful principally for teachers. 

If the student changes their schedule and moves to another teacher, the new teacher will get the student card of the student. The card should be updated before the new teacher teaches, . 

The card's file name: Student's FamilyName_FirstName_Student's number

Example: Kim_Ruby_788 (The student's name: Ruby Kim. Ruby Kim's student number is 788)

Kim_Ruby_788_2006  (Ruby left the teacher in June 2020)

Kim_Ruby_788_Phoebe (Ruby has two teachers. Teacher Phoebe is also teaching her)

You should update your student cards when:

1. There is a new student. Kevin will make a card for the student as soon as possible. If he forget to do it, you must do it. Please fill out the form with the information you have. You may not know, for example, the student's number or the student's Korean name, but don't worry, Kevin will complete those parts. We are working together. 

If it is a returning student, you should find the card in the folder "Your Old Students," copy it into your folder (Don't delete it in the folder, "Your Old students"), and rename it, for example, Kim_Ruby_788 (Old name: Kim_Ruby_788_1809). 1809 means that she left our school in September 2018. However, she is back.

2. Your student starts a new book or material. Please update that information. This is so Kevin will know what you are doing with your student.

3. You stop teaching a student because they leave the school. Please update the card as soon as possible. Add the year and the month to the name of the file such as: Kim_Ruby_788_2006 (Ruby left the teacher in June 2020): Student's Family_FirstName_(another teacher if applicable)_Year_Month.  

4. The student leaves you to move to another teacher. In this case, update the card immediately, before the new teacher teaches the student. Later than that would not help. If you do not update the card in time, Kevin has to call the parent to get the information needed, which is not an ideal situation.

5. There are controls checking all the student cards two times a year April & October. You should update all of your student cards in those months.

6. Your student makes a new Skype ID. Please let Kevin know the student's new id as soon as possible.

7. Be careful to always follow the same order when listing the date: Year, Month, Day, to avoid confusion.

For example: 

2020--02--04 (February 4th, 2020) 

2020--06 (June, 2020)

2006 or 20 June (June, 2020) 

Year -- Month: The year and the month the student has taken classes. It is not the month of teacher's updating.

The format is the year (double hyphen) month: Example: 2020--07 

8. Date of Preparation: This is the date the teacher is updating the student card.  

The format is year (double hyphen) month (double hyphen) day. Example: 2020--07--15 (July 15, 2020).

The starting date vs. the ending date

The starting date is when the teacher began teaching the student.

This only needs to be updated when a teacher begins classes with the student, not every time the card is updated.

The ending date only needs to be filled out when the student leaves our school or stops taking classes with that particular teacher, the format is the same as the starting date.

9. Background Information for learning (For example: Attending other academies, Very busy or too tired in class, too lazy, the mom is too ambitious, the student takes our class for fun): 

This information is important to help another teacher better understand how to teach the student. This is necessary especially if a student changes to a different teacher or if their teacher goes on vacation or is sick and a different teacher has to teach their classes. 

This can also be a reminder for a teacher who has many students and needs help remembering the details about each one. It also can help when there are changes in the student's situation.